~ IARC BY-LAWS ~

Adopted - April 02, 2010

1.   Membership may include anyone interested in Amateur Radio. A voting member shall be defined as, a member whose dues are currently paid.

2.   The "BOARD of DIRECTORS" shall consist of three (3) members, each elected for a three (3) year term, one (1) member to be elected each year at the June meeting. The Club License Trustee, the Repeater License Trustees, and the Corporate Agent, will be appointed by a majority vote of the Board of Directors and be placed on the "Board of Directors" as an addition to the three (3) elected directors.

• The Club License Trustee must hold a valid Amateur Extra Class license. 

3.   The EXECUTIVE OFFICERS shall consist of the following: a President, a Vice-President, a Secretary and a Treasurer.

4.   Nominations for Officers and elected Board members will be held at the April meeting. The election of the Executive Officers and elected Board members will be held at the June meeting. The newly elected Officers and Board members will take office immediately following that meeting. Executive Officers will serve for a two (2) year term and no more than three (3) consecutive terms to be served before they must vacate their office for a minimum of one (1) year.

• Any member of the "Board of Directors", or the Executive Officers, shall only have one (1) vote at any organizational meeting. 
• Any and all nominations for elections will be publicized in all of the following methods: the newsletter, local nets and on the web site no less than 30 days prior to the election.

5.   The duties of the Officers, and the conduct of all meetings, shall follow the By-Laws and  "ROBERTS RULES of ORDER", with the By-Laws being the governing instrument.

6.   Anyone being nominated for an Officer or Board Position, elected or appointed must be a current paid member of IARC in good standing at the time of their nomination. If elected, they must maintain their paid membership during the entire term of office.

7.   Officers and Directors may be removed by a two-thirds (2/3) affirmative vote of the members present at the first regularly scheduled meeting following the proposed removal, and after notification of the person proposed for removal.

• A motion for removal can only be made if evidence is found that any Officer or Director is believed to be guilty of malfeasance. This evidence must be presented to the membership at the first membership meeting after the evidence is discovered.
• When a proposal for removal is made, the person proposed to be removed will be notified within seven (7) days of the proposal by certified mail. This written notification will be done by the Secretary, at the direction of the Board. 
• Vacancies occurring among the Officers and Directors between regular elections will be filled by a special ballot at the first regularly scheduled meeting after the vacancy exists. 
• If a vacancy occurs with the Presidents position, the Vice President will fill that vacancy and the special election will be for the newly opened Vice President’s position.
• No person can hold more than one elected office at a time.

8.   Regular membership meetings shall be conducted between September and June of the following year with the date and time to be determined by the Officers and Directors.

• Special membership meetings can be called by the President, or any Board member with at least five (5) days prior notification to the voting members. The club newsletter, weekly net, repeater announcement, web page and/or a special e-mail mailing can be used for this notification.

9.   All matters of business, between regular meetings, shall be conducted by a majority of the Officers and Directors jointly.

10.  General Fund expenditures, the Board is authorized to spend up to five hundred dollars ($500.00), per activity without prior approval of the membership, as long as it is a critical or emergency situation where a meeting with the regular membership is not an option available at the time. 

• Repeater Fund expenditures are to be used for the exclusive use of repeater operation (i.e. telephone line (s) and insurance) for the repeater (s), replacement, maintenance, or expansion to the repeater system. Because of the nature of expenses that can be incurred in maintaining a repeater, the Board is authorized to spend what monies that it deems necessary to maintain the repeater system.
• Equipment Fund is to be funded from the General Fund at an amount determined by the Board and reviewed on a regular basis.
• All fund raising for IARC, Inc will be divided equally between the General Fund and the Repeater Fund unless specifically stated for the exclusive use for one or the other of these two (2) funds. Any donation of funds coming into the treasury of IARC, Inc. must be used only for IARC, Inc. activities, and must follow all of the charitable contribution laws of the county, state and federal governments.
• There can be no purchase of untested, used equipment through online actions or other sales, unless the seller has a solid written guarantee as to its working condition. If found not to be working as advertised, the seller will offer a full refund of funds invested.
• All equipment purchased by the InterCity Amateur Radio Club, Inc shall be registered to the InterCity Amateur Radio Club, Inc. This includes, but is not limited to any and all warrantees for equipment, rebates or gift certificates earned on the purchase of equipment or on titles / registrations for licensed equipment.

11. There shall be an organizational meeting with the Executive Officers and the Board of Directors called at least once each year, or more if necessary.

12. A quorum consists of at least ten (10) members or ten percent (10%) of the paid membership, whichever is greater, and provided that there are at least two (2) elected Officers in attendance at the meeting. For the purpose of conducting a Board of Director meeting, a quorum shall consist of at least three (3) members of the Board and two (2) elected Officers. 

13. Dues for Membership of IARC Inc, are due on the first (01) of September and shall be twelve dollars ($12.00) per member, payable in advance to the Treasurer. 

• Any person, not already a member of IARC, Inc., taking an IARC, Inc sponsored V.E. test and passing will receive a one (1) year membership for free. 
• Any member defaulting in his membership dues for more than ninety (90) days will be dropped from the membership rolls as an active member. Dues payments that are made through electronic money transfers will be of the same amount as payments made in person. Handling fees for electronic money transfers are not to exceed one dollar ($1.00) per transaction.

14. The President of IARC Incorporated will, at the June meeting, appoint at least two (2) paid members of IARC, non-related to any persons currently serving on the Board, to meet and audit the Treasurer's books, and to report back to the club, at the September meeting, their findings.

• This auditing committee will also review at this same time all checks written from the clubs account and sign-off as that they were expenses authorized with the knowledge of the Board of Directors.

15.  IARC Inc. shall not attempt to govern the action of its' membership in the legal operation of their Amateur Radio stations.

16.  It will be the duty of the Secretary to record the minutes of any and all organizational meetings. Any pertinent changes to the corporate structure will be entered into the corporate record book by the Secretary. 

• It will also be the duty of the Secretary to keep and maintain a list of all the duties of the Officers and distribute this list to all of the newly elected Officers when they take office. This list will be part of the Corporate Record book and open for inspection by anyone wishing to see it.

17.  It shall be the duty of the Board of Directors of IARC Inc, to review the appointment of the Corporate Agent; Club License Trustee and the Repeater License Trustees at least once every five (5) years, and at that time either Corporate Agent papers or Continuation of Corporation papers will be filed with the Secretary of State, of the State of Ohio, beginning in September, 2003, by the Corporate Agent.

18.  All proposed changes to the ARTICLES of INCORPORATION, or the BY-LAWS of IARC Inc. must be submitted in writing to voting members five (5) days prior to the vote, the club newsletter, web page and/or special e-mailing may be used for submitting proposed changes.

19.  The Communications trailer owned by the IARC, Inc. is to be used for IARC club functions such as special events, field day, or promotional displays. It also may be used by the Richland County's Amateur Radio Emergency Service® (ARES®) during communications emergencies, special events, or promotional displays.

• The person(s) allowed to haul the trailer must provide proof of full insurance; a valid driver’s license; a vehicle capable of safely hauling the trailer. They also must demonstrate that they can safely maneuver (i.e. backing up, cornering, parking) the trailer prior to transporting it.
• The trailer can only be used by either the IARC Inc, & Richland Co. ARES®. If the need arises for out of county use, the trailer must be accompanied by an IARC or Richland Co. ARES® member who is participating with the event. Use by non-amateur groups is prohibited unless the IARC Inc or Richland Co ARES® is participating with the event where the trailer is needed.
• Equipment for the trailer will be funded from the equipment fund portion of the general fund, and at an amount not to exceed five ($500.00) hundred dollars per year, unless approved through the membership of the IARC, Inc.